how to apply for extenuating circumstances ucl

All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. You should receive a response withinone week of submitting the request for review. Students will not be entitled to their SoRA adjustment again on top of an EC extension. Victim of crime :Police/crime report - a crime number alone isnotacceptable. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. Letter from your doctor or medical practitioner). If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Step 2: gather the relevant evidence for your application. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. We are committed to providing extensions to these important partners in the application process as well should the need arise. Deadlines for Geography modules are available from the Moodle pages for each module. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Extenuating Circumstances UCL Department of Geography United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. This will come into effect for 2024 applications (i.e. how to apply for extenuating circumstances ucl If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. You can make an EC claim through Portico. uM*\)+(. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC However, you will need to explain why you didnt submit your EC on time. This is synonymous with "mitigating," or "exceptional" circumstances. You must proof-read and correct all errors. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. At this point it is too late. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: ECs are designed for emergencies. Examination stress is a common experience and not usually considered an extenuating circumstance. You can find a guide to submitting your claim on Portico on the UCL website. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb How to apply for extenuating circumstances? - faf.vhfdental.com review their decision. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication This may affect the type of mitigation that is available to you. What are extenuating circumstances for financial aid? We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. The receiving office will forward your form confidentially to the appropriateperson. wide range of UCL support services are available for you, too. includes details of all the different support that is available to you. You should submit the EC on time and indicate that your evidence will be forthcoming. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Step-by-step: How to apply for extenuating circumstances We are not able to process ECs or respond to queries that are submtited by non-IOE students. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). The source should always be stated below the table/figure. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. If you're struggling with situations beyond your control, extenuating circumstances could help. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. All illustrations must be discussed in the text. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom A decision cannot be made until your evidence is received. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. HPpuVru0 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Advertise a vacancy on our platform today. How to apply for extenuating circumstances? The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. You can self-certify for ECs within certain conditions. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. endstream endobj startxref If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Compiling the relevant documents and information can help speed your application along. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. exams) to the next assessment period. University is a big, exciting place. Self-Certified claims must be submitted before the assessment deadline/ date. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. Coursework and project submissions dates are all available on the Moodle pages for each module. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Extenuating Circumstances | Students Union UCL Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Note that you can only self-certify if you submit your claim before the assignment deadline. PREPARE. dissertations refer to the dissertation handbook for specific guidance). References in the text should be in the author/date (Harvard) format. Extenuation Procedures | University of East London Non-IOE students should refer to their own faculties for EC advice. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY London, E16 2RD You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Extenuating Circumstances and Extensions - Brown University It is your responsibility to ensure that the work is submitted on time. You can find further details in UCL's Self-Certification Policy. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. Appeals should be submitted within 10 working days of receiving your outcome. A decision cannot be made until your evidence is received. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. If you do not submit the requested evidence, your claim will normally be rejected. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. You will need to provide the additional evidence within four weeks of being contacted. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. SeeSection 1.5: Providing Supporting Evidence. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). /Tx BMC patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. and must cover the full period for which you are requestingmitigation. /Tx BMC HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ how to apply for extenuating circumstances ucl However, you have the right to appeal your results via theAcademic Appeals Procedure. Figures captions and table titles. Need support during your admission journey? Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Luckily, extenuating circumstances are there to support you during these situations. All Extenuating Circumstances claims must now be submitted on Portico. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. What falls under extenuating circumstances? They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. Step 3: submit your application. If the deadline has already passed, the late submission may be condoned (i.e. Extenuating Circumstances | Students Union UCL We are improving our three campuses for people to study, work and live. EMC Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream hbbd```b``K@$Xa7X)"+! b`bd`a`%iHg`> If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Back-to-back self-certified ECs are not allowed. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. /Tx BMC My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. See Section 2.9: If you miss the deadline for EC claims. Do Share & Care schemes work for student accommodation? /Tx BMC endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. University Way You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. If you do not submit the requested evidence, your claim will normally be rejected. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream *'"&0M" f? Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Sport is for everyone, and well help you find your level. UCL have a Self-Certification Policy in place for the 2022/23 academic year. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Extenuating Circumstances: a guide for students For your application to be approved, youll need to provide evidence of your circumstances. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. EMC If you submit your essays online, chances are your extenuating circumstances form will also be online. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Our job is to make sure you feel supported every day. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. You will also be notified of the outcome of your claim via Portico. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. You can only request deferrals 2 weeks in advance of the event. You will also be notified of the outcome of your claim via Portico. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Some other situations beyond your control typically arent considered viable extenuating circumstances. Were led by studentsand that means youre in charge. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. Etymology Source: Shutterstock This could be: More about You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. 535 0 obj <>stream Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. See the assessment regulations. Where a student has a SoRA, extensions will be granted from the adjusted deadline. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Take a look in your student handbook to find the extenuating circumstance procedure. All coursework should be submitted by 12.00 noon on the stated deadline. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. From a casual class to captaining a competitive club, live an active lifestyle with us. are met, they are able to apply for further extensions using this process. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. EMC Your evidence will need to cover the full period for which you are requesting mitigation. before 12.00 noon on the due date. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Applying for an EC using self-certification. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. We should, in these circumstances, be able to get back to you within 10 days. All discussions will be treated confidentially. 0 Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. All IOE EC requests are considered by the IOE EC panel. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. Any claims submitted after the assessment has started must be accompanied by evidence. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. If you can imagine it, theres probably a society for it. You can still submit an EC as long as its before your formal results are published at the exam board. EMC The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. UCLs Grounds for ECs explain what will normally be considered. Changes to the face of Oxbridge applications for the 2024 application cycle . You should receive a response withinone week of submitting the request for review. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. You will need to provide the additional evidence within four weeks of being contacted. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor.

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