Our system is incredibly easy to use: Simply submit your medical record request through our secure, encrypted, HIPAA-compliant online portal. Per page fee for paper pages 11-60. Pages 1 30 : $0.65 per page Initial fee of $26.74 per request for a copy of the record. Nashville, TN 37209 Pages 6+ : $0.50 per page Pages 101+: $0.66 per page Microfilm: $25.20 plus $2.70/page, $2.00 per page for pages 1-10. Unless prohibited by federal law, a reasonable fee for providing copies of health care information may not exceed 50 cents for each page for a paper copy or photocopy. Pages 11-50: $0.50 per page "Board rules define a reasonable fee for providing paper copies of medical records as no more than $25 for the first twenty pages and $.50 per page for every copy thereafter. Below is the California state statute which controls the amount of money that doctors, hospitals, and other health care providers can charge for copies of medical records provided to the patient or the patient's attorney for use in personal injury or wrongful death civil cases. 146.83 (3f)(c) (adjusted based on CPI in 2021). 50% of the per-page charge for paper copies: Pages 51+ : $0.25 per page Certification Fee: $9.70, Workers Comp: Does your service integrate with any case management systems? When section 144.292 applies, the maximum charges for 2023 are $1.64 per page for copy charges and $21.88 for retrieval fees. $0.76/page Actual cost of any required postage may also be charged. Pages 11- 60: $1.66 per page Pages 1 - 20: $0.97 per page Effective January 1, 2022, this new law will expand the circumstances that a healthcare facility must provide a patient one complete copy of their medical records free of charge. *PLEASE NOTE:Fees are subject to change based on new laws passed in each state throughout a calendar year. In addition to the above provisions, third party requestors shall pay a base fee of $10.00 plus postage or delivery fee. Printing Note: When printing a specific page or pages from any of these documents, your printer will use the page number shown in the box at the bottom of the Acrobat Reader window, not the page number shown on the actual document. Title 2: Section 17, Pages 1 - 25: $0.75 per page Must provide proper documentation. A basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; $1.76 for the 11th through the 60th page of provided copies. Pages 51+ : $0.18 per page Pages 17+ (Paper): $0.45 per page, 146.83 (3f)(c)2, Worker's Comp X-rays and other media: Actual cost of reproduction, No more than $0.75 cents per page for paper copies of medical records, Physicians may impose a reasonable charge for x-rays. $22.00. Must be specified in the request letter. Pages 1 - 10: $1.42/page A fee of up to $1.00 may be charged for each year of records requested. Pages 50+ : $0.36 per page Correction to Birth Certificate - to add/remove/replace a parent and seal old record. Pages 1+:$1.00 per page, Search Fee : $26.00 There are fees associated with obtaining paper and electronic copies of your medical record. No more than ninety-four ($.94) cents per page for all other pages. Pages 1 40 : $0.53 per page Pages 6+ : $0.50 per page (per admission, in addition to above $15 fee) Pages 1 20 : $1.55 per page $15.00 for retrieving medical records in archives at a location off the premises where the facility/office is located. Pages 16+ : $0.25 per page You can see the full details on our pricing page. The provider or medical records company may collect a charge not to exceed $20.00 for certifying a patient's medical record. The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. Pages 1+ : $0.30/pg up to $200 (requires EMR) State law [K.S.A. Search Fee: $5.00 4612.2 Standard of Conduct, Search Fee: $1.00 (Per year per request) ), Search Fee : $15.00 Pages 21 80 : $1.00 per page The fee for electronic records shall be $0.30 per page, with a maximum charge of $200.00, plus delivery fee (no postage shall be charged). Pages 1+ (electronic records) : $0.20 per page CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): Search Fee : $20.00 A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. Also, several states provide different fees for workers compensation cases or waive fees for furnishing a record if the record is requested for the purpose of supporting a claim or appeal under any provision of the Social Security Act or any federal or state financial needs-based benefit program. Pages 1+ : $1.00 per page, Pages 1 15 : $30.00 flat fee $27.14 Flat Fee, The Arizona medical board, department of health services, local health departments, and board of osteopathic examiners are not subject to a fee when requesting medical records. Payment for copies of medical records that are part of a workers . Storage Fee : A reasonable fee may be charged if records are stored off-site. A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. Source: 735 ILCS 5/8-2001(d) (Adjusted based on CPI in 2022). A search fee of no more than $20.00 per request. Certification Fee : $9.70, Workers Comp: Suite 400 Pages 100+: $0.25 per page In addition to the fees above, practices may charge the following: When the records are mailed, practices may charge the actual cost of postage or shipping. Pages 1 20 : $0.97 per page If a medical record exists in a digital or electronic format, the hospital may assess reasonable actual costs of staff time to create or copy the medical record and the costs of necessary supplies and postage. You can rely on RRS to retrieve records from all 50 US states. $0.46 per-page charge for each page in excess of 100 pages. If requested, the provider shall include an affidavit certifying that the records, images, or billing statement produced are true and accurate copies of the originals for an additional fee not to exceed ten dollars. Search Fee: $49.26(includes pages 1 - 10) Pages 21 100 : $ 0.83 per page 866.587.6274, Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Title XXX Occupations and Professions Chapter 332-I Medical Records, Title 35, Chapter 2, Article 6, Section 35-2-611(b). Pages 101 - 200: $0.25per page Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. Max Fee for Electronic: $186.18, Pages 41+: $0.16/page. Reasonable fees. Disclaimer: Fee statutes are subject to change. Health care providers and health care facilities shall upon demand furnish an injured employee or his attorney a copy of his office chart, records and reports. Storage Fee : $23.88 (Additional fee if records are retrieved from an off-site location), Electronic Records: $0.63/page MAX FEE : $150.00 per request, Paper Records: Codes 99202-99215 in 2021, and other E/M services in 2023. N.J.A.C. A second copy of records requested by the same patient for the same records : $1.00 per page, Paper & Microfilm Records Pages 1+: $1.64/page $20.00 flat fee (for hospitals) + reasonable production costs (2) Subsection (c) is repealed. Pages 26+: $0.25 per page, No current laws for copying medical records on record in this state. . The Omnibus Rule, effective 9/23/2013, "allows for the identification of labor costs for copying protected health information (PHI), whether in paper or electronic form, which can include a reasonable cost-based fee for time spent creating and copying the file". We email you the invoice, and you also can review it in your user account by logging in to the portal. Pages 11 50 : $0.50 per page 4. Reasonable costs incurred by a health care provider in making copies of medical records shall be borne by the requesting person. Pages 1 - 5:$15.00 (per admission) ), is amended as follows: (a) The table of contents is . Radiograph copies, either by film, CD, or digital, shall be reimbursed at $9.50 per image, not to exceed a maximum of $30.00. 10/17/2022 | BSW . The numbers for the Board of Physicians are 410-764-4777 or toll-free at 800-492-6836. Proof of indigency affidavit may be required. Pages 1 50 : $1.25 ACA Sect. health care providers and medical records companies were no longer allowed to charge the fees authorized by state law for those medical records requested by the patient to be provided to third parties such as attorneys. Microfilm : $2.00 per page, Search Fee : $25.88 Pages 51 250 : $0.60 per page Pages 16+: $0.25 per page (C) (1) On request, a health care provider or medical records company shall provide one copy of the patient's medical record and one copy of any records regarding treatment performed subsequent to the original request, not including copies of records already provided, without charge to the following: Records not contained in the abstract will be assessed a reasonable copy fee. The charge for the copying of a patient's medical records shall not exceed $15.00 for the first 30 pages or $0.50 per page, whichever is greater. Records Requested For Dates of Injury Only: $2.50. Evidence Fee: $15.00 A reasonable fee may include an administrative fee that may not exceed $15.00 for searching and handling recorded health care information. Search Fee: $10.00 Pursuant to 42 U.S.C. For Hennepin County call Hennepin County Immunization Services at (612) 348-2741 and press 2. Evid. Source: Louisiana Revised Statutes 40:1165.1 (2018), The charge for copies of records may not exceed $5.00 for the first page, Up to a maximum of $250.00 for the entire medical record. Social Security: No charge for any request made under the provision of the Social Security Act. The physician responding to a request for such information to be provided in electronic format shall be entitled to receive a reasonable, cost-based fee for providing the requested information in electronic format. No more than $1 per page for medical records in paper, electronic format, $1.50 per image for records on microfilm/microfiche, Source: N.J. S2253; NJAC 8:43G-15.3 (d); NJ Stat 26:2H-5n, A reasonable charge is not more than $30.00 for the first 15 pages. Pages 1 10 : $16.00 flat fee Pages 51 - 250: $0.60 per page Search Fee : $30.00 flat fee (first 150 pages) $15.00. $0.10 per page for standard reproduction of documents of a size 81/2 x 14 inches or less $0.20 per page for copying of documents from microfilm, Actual costs for the reproduction of oversize documents or the reproduction of documents requiring special processing which are made in response to an authorization, Reasonable clerical costs incurred in locating and making the records available to be billed at the maximum rate of $16.00 per hour per person, computed on the basis of $4.00 per quarter hour or fraction thereof, Actual costs, if any, charged to the witness by a third person for the retrieval and return of records held by that third person, $1.50 per page if the medical records are stored on microfilm, Actual reproduction costs for each copy of a radiograph, $10.00 for certification of the medical records, Actual postage and electronic media costs. Pages 100+: $0.43 per page Pages 1 - 25: $1.26/page Search Fee: $20.00 (includes pages 1 - 5) $0.50. Postage : Actual cost of mailing. Pages 61+ : $0.30 per page, Delaware Administrative Code, Title 19: 19 Del Code, Chapter 1300, Section 4, Search Fee : $1.00 (Per year per request) Pages 51+ : $0.25 per page You can log in at any time to check the status of your documents and when they are ready, you can download them. The limits also apply to both electronic and paper copies. 164.524(c) (2014) [Note that this federal law governs in absence of any state law. Wis WC 102.13(2)(b), Title 35, Chapter 2, Article 6, Section 35-2-611(b) Pages 51+: $0.50per page, Search Fee: Pages 1 100 : $0.50 per page 2. If no records are found, a $25.00 maximum clerical fee may be charged. CITE: The University of Texas Medical Branch, Paper Records Oregon Medical Board, Division 12. If requested, the health care provider shall provide the requestor, at no extra charge, a certification page setting forth the extent of the completeness of records on file. Pages 1160 : $1.62 per page BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this act may be cited as the "Personal Medical Record Fee Amendment Act of 2022". Code 165.2, Search Fee: $30.00 Pages 1 - 25: $1.00 per page $90 plus $0.10 per page for 201+ pages, Workers Comp: Or, 1542 Kingsley Avenue Suite 143 Orange Park, FL 32073, MI Comp Law 333.26269 (adjusted based on CPI in 2022). Yes, we will work the case until you get what you need. Paper Records50 Pages: $0.75/page51+ Pages: $0.50/page, Electronic RecordsCopy Fee: $0.10/pageX-rays/Other Media: Reasonable costs, but not exceed $25.00Max Fee: $25.00Rush Fee: $20.00 (for requests completed and delivered within 48 hours), Paper Records$0.73 per page for the first 30 pages$0.56 per page for all pages following the first 30 pagesClerical fee not to exceed $28.37Max fee for electronic records: $227.00 per admissionPlus actual postage and applicable sales taxX-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplicationIf no records are found, a $25.00 maximum clerical fee may be charged.SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Electronic Records$0.73 per page for the first 30 pages$0.56 per page for all pages following the first 30 pagesClerical fee not to exceed $28.37Max fee for electronic records: $170.26 (regardless of number of admissions)Plus actual postage and applicable sales taxX-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplicationIf no records are found, a $25.00 maximum clerical fee may be charged.SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Copy Fee: Actual reproduction and mailing expense, Clinic Records5 Pages: $20.00 flat fee6+ Pages: $0.50/pagePostage: Actual mailing expense, Hospital Records5 Pages: $18.00 flat fee6+ Pages: $0.85/page51+ Pages: $0.60/pagePostage: Actual mailing expense. WAC 246-08-0400. Pages 1 - 25: $1.00 per page $2.55/page (1-10) Contact: Personnel Commission . Pages 21 60 : $1.15 per page When the type of record requested cannot be photocopied (such as radiology films or fetal monitoring strips), practices may charge the cost of reproducing the records. Yes, we can get records from any medical provider in Canada, Mexico, or Puerto Rico. If a treatment record or medical report exists in a digital or electronic format, the health care practitioner shall provide an . A fee of $5 or no more than $0.50 per page, whichever is greater. 6CCR 1011-1 Chapter 2 Part 5.2.3.4, Pages 1 - 10: $2.00 per page Fee of up to $25.88 may be charged for search, retrieval, and other direct administrative costs, Fee of up to $9.70 per record for certification. Pages 1 50 : $0.50 per page Pages 1+: $1.00 per page Notary fee, not to exceed $2.00, if requested. Pages 26+ : $0.25 per page, Search Fee : $20.06 The health care provider may impose a minimum fee of up to $10.00, inclusive of copying costs. X-rays: $20.00 flat fee (for hospitals) + reasonable production costs $10.00 flat fee (for all other healthcare providers) + reasonable production costs RS 40:1165.1 Maine Paper Records Search Fee: $5.00 (includes the first page) Pages 2+: $0.45 per page Max Fee: $250.00 Electronic Records A reasonable fee may be charged. 16-46-106, Search Fee: $4.00 (or $6.00 depending on the requestor) MAX FEE : $200.00, Clinic Records: Patient or Legally Authorized Representative: No more than $1 per page and shall not exceed $50 per individual admission record for medical records in paper, electronic format, microfilm or microfiche. WC - page 369, The first copy of records isFREEto the patient (per dates of service requested). Can you get records from any US medical provider? $15 flat fee for first 30 pagesor $0.50 per page .310 Personal attendance of custodian of hospital records, when. (1) Except as otherwise provided in this section, if a patient or his or her authorized representative makes a request for a copy of all or part of his or her medical record under section 5, the health care provider, health facility, or medical records company to which the request is directed may charge the patient or his or her authorized Session: 2022 Regular Session Subject: Courts & Judicial Bill Summary Under current law, attorneys are not subject to the reasonable fee guidelines when requesting medical records on behalf of a client. X-rays / Other Media: Actual cost of reproduction, PerSection 12-21-6.1 Alabama Code Reproduction, Search Fee: $15.00 Minimum charge: $10.00, Paper Records: A summary of records pertaining to a patient's mental health problems may, upon written request and signed and dated authorization, be made available to the patient or the patient's personal representative following termination of the treatment program. By default, all record requests are returned via USPS First Class mail at no cost. Our statistical average turnaround time is 16 days. 39.304 Photographs, medical examinations, X rays, and medical treatment of abused, abandoned, or neglected child.. Electronic Records: The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; and (A) a charge for each page of: (i) $1.76 for the 11th through the 60th page of provided copies; (ii) $0.86 for the 61st through the 400th page . Microfilm: $1.50 per page, Search Fee: $20.00 Pages 26 - 100: $0.50 per page A per page fee of $0.20 for electronic copies, not to exceed $150.00 (including the search and handling fee), $10.00 for records certified by affidavit, A reasonable cost-based fee for the labor cost if preparing the explanation or the summary and for the supplies for creating the explanation or summary. The laws for copying medical records vary from state to state based on the statute passed by each state's legislation. above 50 pages $28.00 plus $.35 per page above 50 the maximum allowable payment for the copying of medical records is applicable to any health care provider, business, or other entity . X-rays :$22.19 + $11.07 per image Pages 1+:$1.00 per page, Search Fee: $28.00 Pages 1 5 :$15.00 (per admission) SENATE BILL NO.1346 (2022) - Medical records, request, fees: Compression type: auto: Graphics resolution: 600: Compression level: 6: Print Engine: Arbortext FOSI Print Publisher: Producer: A. State laws typically permit providers to charge a per-page copy fee, of up to a certain dollar value, or to charge a flat fee of up to a certain amount for the entire medical record. Completion and transmission of any statutorily required report, form or document by a physician/health care provider: $30.00. Pages 26 - 50: $0.89per page Annotated Code of Maryland Health-General Article Title 4. Pages : 1+ : $0.50 per page Pages 51+ : $0.25 per page Pages 1 - 50: $0.37 per page Pages 31+ : $0.88 per page, Search Fee : $20.00 $0.90 per page for pages 21-60. If a record is unavailable, a No Records Found certificate will be issued automatically. $20 plus $1 per page for 21 30 pages The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $49.26; and A licensed physician may charge a reasonable fee for duplicating records and the fee may be required prior to providing the records in non-emergency situations. $21.16 for locating a patient's records, per request, $0.32 cents per page for each additional page. Pages 401+: $0.44per page, Microfilm or other media : $1.78 per page, Search Fee : $20.00 flat fee (first 10 pages) Pages 6 - 50: $0.85 per page Call the schools you previously attended to see if they still have this information. Providers may not charge fees when providing information from the medical records to another health care provider, a patient, or a patients decision maker when the information is sought in relation to providing or obtaining care. Pages 1+ (paper records) : $0.40 per page X-rays and other media: Actual cost of reproduction, Pages 1+: $0.60 per page Providers may charge a patient no more than the actual cost of reproducing x-rays, plus no more than $10 for the time spent retrieving and copying the x-rays. $30 plus $0.50 per page for 31 100 pages Social Security: No charge for a request to support a claim under the social security act. Also note: These rates are meant for third-party requesters and are not inclusive of fees for patient or patient directive appeals based on HITECH Act updates. A health care facility or health care practitioner shall provide without charge one complete copy of a patient's records if the records are being requested by the patient or a person, entity, attorney, registered representative, or organization presenting a valid authorization for the release of records signed by the patient or the patient's Max Fee: $250.00, Electronic Records Medical providers may charge a reasonable fee for providing medical records to each subsequent requesting party. X-rays, MRI, CAT Scan (recorded on paper or film) : $2.23 per page, Search Fee: $10.00 Sometimes providers or copy services send incomplete records, and its impossible for us to identify if they left something out. Except as otherwise provided by law, a health care provider or contractor may charge a person who requests reproductions of medical records or payment records a reasonable fee for the reproduction of the records pursuant to this section. Source: MO Rev Stat 191.227 (adjusted based on CPI in 2022; effective February 2022). Electronic Format. Electronic Records: Pages 31+: $0.94/page, Search Fee: $20.00 How much does a typical record request cost? X-rays and other media : Actual cost of reproduction The law only addresses the patient's request for copies of their own medical records and does not cover a . Pages 51+: $0.25 per page Affidavit/Certification: $20.00, Pages 1+: $0.30 per page Max Fee : $111.03 (For electronic records, you must charge a flat $111.79 fee, if the total cost of record copies exceeds the per page fee listed above. Social Security :Attorneys providing that the patient is applying for social security benefits and indigent may receive records free of charge.